The Ultimate Command Center for US Cleaning Businesses
Stop juggling apps and spreadsheets. Centralize your entire operation—from scheduling and dispatch to payroll and automated marketing—in one powerful dashboard designed to scale your American cleaning empire.
What We Provide
1. Next-Gen Scheduling & Dispatch
Take control of your calendar. Eliminate conflicts, optimize routes, and dispatch your crews with precision.
Visual Drag & Drop Dispatch: Say goodbye to scheduling chaos. Our intuitive dashboard lets you drag, drop, and reschedule jobs instantly. View your entire workforce in real-time and make split-second adjustments to keep your operations running smoothly.
Color-Coded Crew Management: Get instant clarity. Assign unique colors to specific cleaners or teams (e.g., Residential vs. Commercial crews) so you can assess your daily capacity at a glance.
Smart Availability Search: Stop manually scanning weeks of dates. Simply input the job duration and date range, and our system instantly identifies every available open slot across your entire staff, allowing you to book complex jobs in seconds.
Advanced Recurring Patterns: whether it’s a daily janitorial contract or a bi-weekly residential clean, our system handles it. We even support “Custom Weekly Patterns” for clients who need different services at different times on different days.
AI-Powered Route Optimization: Save on gas and reduce travel time. The system automatically sequences daily stops to create the most efficient route, sending the optimized path directly to your cleaner’s mobile app.
Hostaway Sync for Turnovers: Perfect for Airbnb and vacation rental cleaning. We automatically sync with Hostaway to generate “Turnover/Changeover” jobs instantly upon guest checkout, handling cancellations and updates in real-time.
2. Workforce Management & HR Automation
Build a reliable, compliant, and happy workforce without the administrative headache.
Centralized Employee Profiles: Maintain digital records for every staff member. Manage contact details, employment documents, and performance history in one secure hub.
Digital Training & OSHA Compliance: Ensure your team is site-ready. Assign mandatory video training modules and interactive quizzes. Track pass rates to ensure every cleaner understands safety protocols before they ever clock in.
Automated Payroll Calculation: calculating wages is no longer a chore. The system automatically tallies hours based on GPS clock-ins, mileage, and job types. It generates accurate wage summaries ready for export to your accounting software or payroll provider.
Dynamic Pay Rates: We support the way you pay. Set different rates for weekends, holidays, or specific job types (e.g., heavy-duty deep cleans), and let the system crunch the numbers for you.
Time Off & Sick Leave Tracking: Staff can request vacation or report sick leave directly from their mobile app. You receive an instant alert on your dashboard to approve or deny, keeping your schedule up to date.
Split Wage Automation: accurately track job sharing. If two cleaners tackle a 2-hour job in 1 hour, the system automatically splits the wage calculation correctly while ensuring the client is billed for the full service value.
3. Digital Forms & Smart Contracts
Go paperless. Protect your business with mandatory checklists and secure e-signatures.
Mandatory Job Checklists: Quality control on autopilot. Force staff to complete specific forms—like “Pre-Walkthroughs” or “Sanitization Reports”—before they can mark a job as complete.
Smart Quote Calculator: Stop guessing your prices. Input room counts, square footage, or bathrooms, and the system instantly calculates an accurate price and time estimate based on your customizable service level multipliers.
Lead Capture Web Forms: Turn website traffic into revenue. Embed customizable booking and inquiry forms on your website. When a prospect hits submit, they are instantly added to your CRM as a lead.
White-Label Branding: Look like a pro. All your external links and forms can be hosted on a custom subdomain (e.g., https://www.google.com/search?q=yourbrand.procleanerus.com), keeping your company identity front and center.
E-Signatures & Document Storage: Secure your agreements. Send service contracts, liability waivers, and policy documents directly to clients or staff for a secure digital signature. All signed files are automatically saved to their profile.
Proof of Service Photos: Cleaners can (or must) upload “Before and After” photos to the job log. These sync instantly to your dashboard, giving you undeniable proof of work for quality assurance.
4. Automated Financials & Client Growth
Streamline your cash flow and automate your marketing to win more contracts.
Seamless Accounting Sync: Sync your financial data effortlessly. The system integrates deeply with Xero and Sage, pushing approved invoices and payroll timesheets directly to your ledger to eliminate double entry.
Compliance & Renewal Tracking: Never miss a deadline. Track expiration dates for staff certifications or client compliance needs (like fire safety checks). The system flags upcoming renewals so you can book the appointment instantly.
Automated Marketing Funnels: a built-in marketing machine. Use our drag-and-drop builder to create email and SMS sequences that nurture leads, welcome new clients, or win back old ones automatically.
Customer Loyalty Rewards: Increase retention by assigning point values to every dollar spent. Clients can track their points in their portal and redeem them for vouchers, giving them a financial reason to stick with you.
“Scratch & Win” Lead Gen: Gamify your marketing. Embed digital scratch-off cards in your emails or social ads to capture high-quality leads. Winners are instantly piped into your CRM for follow-up.
Gemini AI Upselling: Your 24/7 sales agent. Our AI chatbot handles bookings on your website and intelligently suggests add-ons (like carpet cleaning or window washing) during the chat to increase your average ticket size.
Zapier & API Connectivity: Connect to anything. Use our Webhooks to link your operations with thousands of other apps via Zapier, allowing for limitless automation possibilities.
5. Live Operations & Business Intelligence
See everything. From real-time GPS tracking to profitability reports, you are always in the know.
Financial Command Dashboard: Watch your margins. View real-time data on Gross Profit, Net Profit, Revenue, and Expenses. Spot trends early and keep an eye on outstanding client balances.
Live GPS Tracking: know exactly where your fleet is. View live staff locations on a map and track mileage automatically for accurate reimbursements and arrival time estimates.
Smart Expense Management: Staff can snap photos of receipts and submit expenses via the app. Our OCR tech scans the numbers for you, making approval quick and accurate.
Inventory & Stock Control: Stop leaking profit on supplies. Track chemical and equipment levels, set re-order points, and deduct stock usage automatically as jobs are completed.
Unified Team Chat: Keep communication centralized. Message individuals or create group channels for specific crews directly inside the platform—no more mixing business with personal texts.
Offline Mode Reliability: The US has dead zones too. Our app is built with “Offline First” technology, allowing your team to clock in, view job details, and complete checklists even without a cell signal. Data syncs instantly once they reconnect.
Automated Growth Engine
Stop chasing leads manually. Use our built-in drag-and-drop marketing funnels, "Scratch & Win" lead capture games, and Gemini AI booking bot to turn website visitors into booked jobs automatically.
Financial Command Center
Get a real-time pulse on your profits. Track revenue, expenses, and net margins instantly. Sync invoices directly to Xero or Sage and automate your entire payroll process in a single click.
Live Workforce Tracking
Eliminate the guesswork. Monitor your entire fleet’s location with live GPS tracking, enforce mandatory safety checklists, and verify quality with instant "Before & After" photo uploads from the field.
Absolutely. We built the “Custom Weekly Patterns” feature specifically for this. You can create a single recurring contract that automatically populates different service times, durations, and even different staff members for specific days of the week. You never have to manually enter these complex shifts again.
You can set “Mandatory Job Checklists” for any booking type. Your staff cannot mark a job as “Complete” on their app until they have checked off every required item—like OSHA safety checks or sanitization logs—and uploaded “Proof of Service” photos. You get instant verification right on your dashboard.
Yes, and it’s fully automated. If two or more cleaners are working on the same job simultaneously, our “Split Wage Automation” calculates the exact labor cost for each employee based on their individual clock-in times, while ensuring the client is invoiced correctly for the single service. This saves hours of manual math every pay period.
Yes. The desktop dashboard includes a complete “Digital Document” suite. You can upload or create service agreements, liability waivers, and quotes, then send them directly to your client’s email. They can sign digitally (E-Signature), and the signed document is automatically stored in their secure profile for easy auditing.
Stop scanning your calendar manually. Our “Smart Availability Search” lets you enter a job’s duration and date range, and the system instantly analyzes your entire fleet’s schedule. It presents you with every available opening that fits the criteria, allowing you to book new revenue in seconds without creating double-booking conflicts.